MS Word Tips
How to Password Protect a Document
How to Password Protect a Document in MS Word
When dealing with sensitive or proprietary information, it's important to maintain confidentiality. Moving your assets to the cloud or digitizing Client information can raise concern over losing the degree of secuirty you once had with the ability to stow away information with a lock and key.
Today we have some tips and tricks on how to keep certain documents secure with password protection. Did you know there are already built-in features in Microsoft Suite that allow you to password protect certain documents and files? In this short guide, we'll walk you through how to password protect a file in a few simple steps.
You can set a password on any Word, Excel, or PowerPoint file.
1. In Misrosoft Word, go to File >Info > Protect Document > Encrypt with Password
2. From the options menu, select "Encrypt with Password." You'll then be prompted to enter the password you'd like and confirm it.
Done! You've now password protected your document. The next time somebody tries to access the document, they will need the password you set to open it.
It's important to note that if you forget your password, Misrosoft can't retrieve your password. Make sure to store your password somewhere safe so that you can retrieve it when needed!
At some point, you may decide you want to remove the password you've set on your document. Removing the password is just as easy as setting one!
1. To remove your password, navigate to File > Info > Protect Document > Encrypt with Password
2. Select the password and hit backspace to delete it. Once you're done, press "OK."
Done! You have now removed the password from your document. When you return to the info screen, the "Protect Document" section will no longer be highlighted yellow. This indicates there is no longer a passsword on the document.
There are also other options to either restrict access or restrict editing on a document. To find out more about how you can restrict access in other ways, you can read the full Microsoft guide here.